Hi, I’m Mike Sanderson. My full comment is at mikesand.com.
Some of you know me from my involvement with the Board of Governors. This is my fourth comment to this Board of Trustees.
I’m commenting about carryforwards. As you know, this is money left over at the end of the fiscal year that universities can “carry forward” to the next fiscal year to spend on new projects. I have attached the Board of Governors Carryforward Terms Definitions.
The word of the day is not carryforward-specific. It’s “variance.” A budget variance is the difference between planned and actual.
$60 Million Planned. $16 Million Spent.
A year ago you started with $60 million. After the 7% reserve and encumbrances, you could spend $39 million. Here’s the thing: jump down to line L. You only spent $16 million.
That’s what the projects sum to in actual expenditures. To confirm, jump ahead to Page 91 of your packet, last year’s actuals: $16,095,637 exactly.
And you might say, well, commitments. But setting aside the definition of commitments, I pulled the plan that was approved by the Board of Governors, by statute and regulation. It has a column for actual planned expenditures in the last fiscal year. You planned $23.2 million. You spent $16.1 million.
So I Made the Variance Columns Myself
I’m a software developer. I gave Claude the current packet and last year’s packet, and I said: make me a spreadsheet of the variances. It did a line-by-line comparison. The biggest dropped ball is Strategic Initiatives, Academic Program Investments. If I were the Board of Governors faculty trustee, I would be unhappy.
And that leads back to the definition of commitments. It is not the government accounting definition, it’s the business one: nothing. You can read the BOG definition yourself.
Be aware that Page 89 and Page 91 are the two most important pages in this packet, and the two most important financial pages of the year. That is the estimated budget and the actual spending. Neither one has a variance column. So I made one of those, too.
Where Was the Finance Committee?
Then I pulled the third-quarter modified update from the May packet. That was the last time your Finance Committee met. Your Finance Committee didn’t handle the operating budget and didn’t review carryforwards. At what point does the Finance Committee not meeting become willful and wanton disregard?
Maybe you’re too busy reviewing the stadium, which has increased to $50 million and is now based on $45 million of internal loans. But you’re not getting updates on that either.
The administration should be providing variances already. But it’s moot. It’s a new world for getting data out of these packets, and I hope that trustees, journalists, and the public use it.
